How Theramind Went from Paper Files to Digitally Organized Therapy — with ABACare

Theramind is an ABA clinic in Romania with a small but dedicated team: an RBT, and a behavioral analyst who has completed an RBT course and also works as a therapist. Although the team is compact, the volume of administrative work they faced daily was anything but small. If you are looking for quality ABA therapy services, we highly recommend getting in touch with them.

This is their story — how they went from paper records and Google Calendar to a digitally organized practice, using the ABACare platform.

"Everything was on paper"

Before ABACare, the Theramind team managed all clinical activity on paper. Behaviors, children's progress, session observations — everything was recorded manually, on printed forms and tables.

"Every observation, every behavior, every progress note had to be written by hand. That meant constant attention and extra time for filling out documents — both during sessions and after."

Session scheduling was done through Google Calendar, where each child and each therapist was entered manually. Between paper records and separate apps, information was scattered, and quickly finding a specific detail could become a small adventure.

"When we needed to check something quickly or compare a child's progress over time, the process was difficult. We were losing time searching through folders instead of focusing on therapy."

And one of the most time-consuming activities? Archiving. Mastered goals had to be manually transferred to the archive folder — sorting, updating, keeping clear records, all by hand.

The moment something changed

The Theramind team wasn't actively looking for a software solution. The change came when the ABACare team presented the platform and showed how it could work in practice.

"We agreed to test it and see concretely how it could help us. From the very first use, we realized it could be a real support in organizing our work."

The transition wasn't difficult. The interface was intuitive, and the adaptation happened gradually, without pressure.

"There were a few moments where we needed small clarifications, but the ABACare team responded quickly and implemented our suggestions. That meant a lot."

What actually changed

The biggest impact was felt during therapy sessions. Because the goals, descriptions, and items are already in the app, data collection became fast and natural.

"During a session, you basically select the responses or tap a few times to mark the result. You can add qualitative notes if needed. You no longer interrupt the flow of therapy and you no longer waste time with lengthy notes."

Beyond sessions, all information is now centralized in one place. Progress is easier to track, data is quickly accessible, and session scheduling no longer goes through Google Calendar.

"We save time and can focus more on the actual therapeutic work. That's the biggest win."

The team uses most of the platform's features, but the most valuable remain in-session data collection and session scheduling — exactly the things that consumed the most time before.

What Theramind says about ABACare

"ABACare significantly eases our work. It reduces the time needed for data collection and organization, and allows us to dedicate more time and attention to the child. Our work becomes better organized, and the time spent in therapy is used more efficiently — for the benefit of the child and their progress."

Is your clinic facing the same challenges? ABACare is available for free for ABA clinics. Schedule a demo at www.abacare.eu.