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progress",{"id":504,"title":303,"alsoRoles":505,"body":506,"description":835,"extension":836,"group":279,"journey":837,"meta":838,"navigation":839,"order":8,"path":302,"seo":840,"sitemap":841,"stem":842,"__hash__":843},"guides_en\u002Fguides\u002Fbcba\u002Fmonitor-authorization-utilization.md",[29],{"type":507,"value":508,"toc":825},"minimark",[509,518,523,544,548,554,634,648,655,659,743,746,750,763,768,771,775,807,811],[510,511,512,513,517],"p",{},"Opening each learner's authorizations one by one takes time. The ",[514,515,516],"strong",{},"Authorizations"," page puts them side by side: one row per learner, with the time left, how much is used, the next end date and warning tags, the most urgent first. From a row you go straight to that learner's authorizations to act on it.",[519,520,522],"h2",{"id":521},"before-you-start","Before you start",[524,525,526,533,536],"ul",{},[527,528,529,530,532],"li",{},"You work in the web app. Select ",[514,531,516],{}," in the top menu.",[527,534,535],{},"The page lists your active learners that have at least one authorization that is not cancelled. Org owners see every learner of the clinic.",[527,537,538,539,543],{},"If your clinic's ",[540,541,542],"a",{"href":453},"subscription is suspended",", the web app takes you to the billing page instead.",[519,545,547],{"id":546},"read-the-overview","Read the overview",[510,549,550,553],{},[514,551,552],{},"Authorizations overview"," shows one row per learner:",[555,556,557,570],"table",{},[558,559,560],"thead",{},[561,562,563,567],"tr",{},[564,565,566],"th",{},"Column",[564,568,569],{},"What it shows",[571,572,573,584,594,604,614,624],"tbody",{},[561,574,575,581],{},[576,577,578],"td",{},[514,579,580],{},"Learner",[576,582,583],{},"The learner's name",[561,585,586,591],{},[576,587,588],{},[514,589,590],{},"Remaining",[576,592,593],{},"Time left across the learner's current authorizations. A minus sign means more was delivered than approved",[561,595,596,601],{},[576,597,598],{},[514,599,600],{},"Utilization",[576,602,603],{},"The share of the approved time already used. It can go above 100%",[561,605,606,611],{},[576,607,608],{},[514,609,610],{},"Next expiry",[576,612,613],{},"The nearest end date of an authorization that has not ended yet",[561,615,616,621],{},[576,617,618],{},[514,619,620],{},"Unauthorized (last 90 days)",[576,622,623],{},"Time delivered in the last 90 days on days no authorization covered",[561,625,626,631],{},[576,627,628],{},[514,629,630],{},"Indicators",[576,632,633],{},"The warning tags below",[510,635,636,637,639,640,639,642,644,645,647],{},"The rows start with the most urgent learners, then the soonest end date. Select the ",[514,638,580],{},", ",[514,641,600],{},[514,643,610],{}," or ",[514,646,630],{}," header to sort by that column instead; the list shows 25 learners per page.",[649,650],"guide-image",{":localized":651,"alt":652,"caption":653,"image":654},"true","The Authorizations overview with one row per learner, the remaining time, utilization, next expiry and warning tags","All your learners' authorizations on one page.","bcba\u002Fmonitor-authorization-utilization-1",[519,656,658],{"id":657},"what-the-tags-mean","What the tags mean",[555,660,661,671],{},[558,662,663],{},[561,664,665,668],{},[564,666,667],{},"Tag",[564,669,670],{},"Meaning",[571,672,673,683,693,703,713,723,733],{},[561,674,675,680],{},[576,676,677],{},[514,678,679],{},"Exhausted",[576,681,682],{},"All the approved time is used",[561,684,685,690],{},[576,686,687],{},[514,688,689],{},"Nearly full",[576,691,692],{},"80% or more of the approved time is used",[561,694,695,700],{},[576,696,697],{},[514,698,699],{},"Expiring soon",[576,701,702],{},"The authorization ends within 30 days",[561,704,705,710],{},[576,706,707],{},[514,708,709],{},"No renewal on file",[576,711,712],{},"It ends within 30 days and no later authorization continues it",[561,714,715,720],{},[576,716,717],{},[514,718,719],{},"Projected over-run",[576,721,722],{},"The time used plus the sessions already scheduled go over the approved time",[561,724,725,730],{},[576,726,727],{},[514,728,729],{},"Behind pace",[576,731,732],{},"Past the middle of the period, the learner is on track to use less than 80% of the approved time",[561,734,735,740],{},[576,736,737],{},[514,738,739],{},"Hours at risk",[576,741,742],{},"It ends within 30 days with approved hours that are likely to go unused",[510,744,745],{},"A learner can carry several tags, from different authorizations.",[519,747,749],{"id":748},"act-on-a-learner","Act on a learner",[510,751,752,753,755,756,759,760,762],{},"Select a row. The learner's page opens on the ",[514,754,516],{}," tab, where the ",[514,757,758],{},"Live utilization"," cards show the same figures per authorization: see ",[540,761,278],{"href":277},".",[649,764],{":localized":651,"alt":765,"caption":766,"image":767},"A Live utilization card on a learner's Authorizations tab with authorized, used, scheduled and remaining time, the percentage used, the pace and the day of the period","One authorization in detail.","bcba\u002Fmonitor-authorization-utilization-2",[510,769,770],{},"To come back, use the browser's back button. The overview opens again at the top, in its default order.",[519,772,774],{"id":773},"what-happens-next","What happens next",[524,776,777,780,785,792],{},[527,778,779],{},"The overview loads once when you open it. To see new numbers, reload the page.",[527,781,782,783,762],{},"You do not have to check it every day: each night ABACare sends you and every org owner a notification when an authorization needs attention, and your Needs Attention list shows the most urgent ones. See ",[540,784,373],{"href":372},[527,786,787,788,791],{},"If a learner's numbers cannot be worked out, their row is left out. If every row fails, the page shows ",[514,789,790],{},"No tracked learners"," as if there were none.",[527,793,794,795,798,799,802,803,806],{},"To keep a copy, open ",[514,796,797],{},"Reports",", pick ",[514,800,801],{},"Authorization Utilization"," and select ",[514,804,805],{},"Download Excel",". The workbook shows the numbers as they stand at that moment.",[519,808,810],{"id":809},"related-guides","Related guides",[524,812,813,817,821],{},[527,814,815],{},[540,816,278],{"href":277},[527,818,819],{},[540,820,373],{"href":372},[527,822,823],{},[540,824,318],{"href":317},{"title":826,"searchDepth":827,"depth":827,"links":828},"",2,[829,830,831,832,833,834],{"id":521,"depth":827,"text":522},{"id":546,"depth":827,"text":547},{"id":657,"depth":827,"text":658},{"id":748,"depth":827,"text":749},{"id":773,"depth":827,"text":774},{"id":809,"depth":827,"text":810},"See at a glance which of your learners are running out of authorized hours, near the end of an authorization or receiving therapy without one, and what each warning tag means.","md","bcba\u002Fmonitor-authorization-utilization",{},true,{"title":303,"description":835},{"loc":302},"guides\u002Fbcba\u002Fmonitor-authorization-utilization","2kH5s-3gQoCIZN8AxpxQUhJ625_IBh9AK6N0d4fLqK0",1791746476373]