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target","home-practice",{"path":486,"title":487,"group":477,"order":13,"alsoRoles":9},"\u002Fguides\u002Fparent\u002Freview-my-childs-sessions-and-notes","Review my child's sessions and notes",{"path":489,"title":490,"group":484,"order":13,"alsoRoles":9},"\u002Fguides\u002Fparent\u002Freview-my-logged-data-and-feedback","Review my logged data and feedback",{"path":492,"title":493,"group":484,"order":17,"alsoRoles":9},"\u002Fguides\u002Fparent\u002Fset-a-daily-practice-reminder","Set a daily practice reminder",{"path":495,"title":496,"group":484,"order":8,"alsoRoles":9},"\u002Fguides\u002Fparent\u002Ftrack-a-behavior-at-home","Track a behavior at home",{"path":498,"title":499,"group":477,"order":17,"alsoRoles":9},"\u002Fguides\u002Fparent\u002Fview-my-childs-authorized-hours","View my child's approved hours",{"path":501,"title":502,"group":477,"order":8,"alsoRoles":9},"\u002Fguides\u002Fparent\u002Fview-my-childs-progress","View my child's progress",{"id":504,"title":404,"alsoRoles":9,"body":505,"description":764,"extension":765,"group":38,"journey":766,"meta":767,"navigation":768,"order":21,"path":403,"seo":769,"sitemap":770,"stem":771,"__hash__":772},"guides_en\u002Fguides\u002Forg-owner\u002Fadd-a-learner.md",{"type":506,"value":507,"toc":755},"minimark",[508,512,517,547,551,605,612,623,638,643,647,674,679,683,725,729],[509,510,511],"p",{},"Every child your clinic treats starts as a learner in ABACare. You add the learner with four details, and ABACare creates them as an active learner with nobody assigned yet. From there you give them a BCBA, the BCBA or you add the aides who work with them and invite the parents, and the BCBA builds their treatment plan.",[513,514,516],"h2",{"id":515},"before-you-start","Before you start",[518,519,520,529,536],"ul",{},[521,522,523,524,528],"li",{},"You work in the web app. Only the org owner adds learners; BCBAs, aides and parents have no ",[525,526,527],"strong",{},"Add Learner"," button, and the mobile app has no way to add one.",[521,530,531,532,535],{},"Each active learner takes a place in your plan's learner limit. How many learners your plan includes depends on the plan: see ",[533,534,414],"a",{"href":413},".",[521,537,538,539,542,543,546],{},"ABACare does not check for duplicates. Look the learner up in ",[525,540,541],{},"Learners"," first, with ",[525,544,545],{},"Include inactive"," ticked, in case they were added before or deactivated.",[513,548,550],{"id":549},"add-the-learner","Add the learner",[552,553,554,563,573,580,600],"ol",{},[521,555,556,557,559,560,562],{},"Open ",[525,558,541],{}," and select ",[525,561,527],{}," at the top right. With no learners yet, the same button is in the middle of the empty list.",[521,564,565,566,569,570,535],{},"Fill in the ",[525,567,568],{},"First Name"," and ",[525,571,572],{},"Last Name",[521,574,575,576,579],{},"Pick the ",[525,577,578],{},"Date of Birth",". The date picker stops at today.",[521,581,575,582,585,586,589,590,589,593,596,597,535],{},[525,583,584],{},"Gender",": ",[525,587,588],{},"Male",", ",[525,591,592],{},"Female",[525,594,595],{},"Other"," or ",[525,598,599],{},"Prefer not to say",[521,601,602,603,535],{},"Select ",[525,604,527],{},[606,607],"guide-image",{":localized":608,"alt":609,"caption":610,"image":611},"true","The Add Learner window with first name, last name, date of birth and gender filled in, and the Cancel and Add Learner buttons","The four details of a new learner.","org-owner\u002Fadd-a-learner-1",[509,613,614,615,618,619,622],{},"All four fields are required. An empty field is marked red with a message such as ",[525,616,617],{},"First name is required",", and nothing is saved. A name longer than 50 characters is refused with an error in English. ",[525,620,621],{},"Cancel"," closes the window without adding anyone.",[509,624,625,626,629,630,633,634,637],{},"When the learner is added, the window closes, the message ",[525,627,628],{},"Changes saved successfully"," appears and the list reloads. The list does not open the new learner and is sorted by last name, so the learner can be on a later page: search for them by name. The new learner is active and shows ",[525,631,632],{},"Unassigned"," in the ",[525,635,636],{},"BCBA"," column.",[606,639],{":localized":608,"alt":640,"caption":641,"image":642},"The Learners list of the org owner, with a new learner marked Unassigned in the BCBA column","A new learner has no BCBA yet.","org-owner\u002Fadd-a-learner-2",[513,644,646],{"id":645},"if-your-plans-learner-limit-is-reached","If your plan's learner limit is reached",[518,648,649,663],{},[521,650,651,652,655,656,659,660,662],{},"If your plan allows extra learners for a charge, the window ",[525,653,654],{},"Plan Limit Exceeded"," shows what one more learner adds per month. Select ",[525,657,658],{},"Continue Anyway"," to add the learner, or ",[525,661,621],{}," to go back to the form. The extra charge is calculated at the end of the billing cycle from the highest number of learners you had in it, so removing a learner later in the cycle does not lower it.",[521,664,665,666,669,670,673],{},"Otherwise the learner is not added, and the window shows ",[525,667,668],{},"Learner limit reached for your plan",", followed by a suggestion to upgrade. ",[533,671,672],{"href":233},"Deactivate a learner"," who no longer attends, or change your plan, then try again.",[509,675,676,677,535],{},"Whether extra learners are allowed for a charge is part of your billing settings: see ",[533,678,445],{"href":444},[513,680,682],{"id":681},"what-happens-next","What happens next",[518,684,685,688,705,713],{},[521,686,687],{},"Nobody but you and other org owners sees the new learner until they have a BCBA, aides or parents.",[521,689,690,691,694,695,569,698,701,702,535],{},"Next, ",[533,692,693],{"href":406},"assign a BCBA"," to the learner. Then ",[533,696,697],{"href":180},"assign aides",[533,699,700],{"href":265},"invite or link a parent","; you or the BCBA can do both. The BCBA then ",[533,703,704],{"href":229},"creates the treatment plan",[521,706,707,708,710,711,535],{},"To correct a detail later, see ",[533,709,242],{"href":241},". A learner added by mistake, before any session, can be deleted: see ",[533,712,457],{"href":456},[521,714,715,716,718,719,722,723,535],{},"If your clinic's access is suspended for an unpaid invoice, ",[525,717,541],{}," opens ",[525,720,721],{},"Billing"," instead: see ",[533,724,454],{"href":453},[513,726,728],{"id":727},"related-guides","Related guides",[518,730,731,735,739,743,747,751],{},[521,732,733],{},[533,734,407],{"href":406},[521,736,737],{},[533,738,181],{"href":180},[521,740,741],{},[533,742,266],{"href":265},[521,744,745],{},[533,746,242],{"href":241},[521,748,749],{},[533,750,234],{"href":233},[521,752,753],{},[533,754,457],{"href":456},{"title":756,"searchDepth":757,"depth":757,"links":758},"",2,[759,760,761,762,763],{"id":515,"depth":757,"text":516},{"id":549,"depth":757,"text":550},{"id":645,"depth":757,"text":646},{"id":681,"depth":757,"text":682},{"id":727,"depth":757,"text":728},"Register a new learner for your clinic with their name, date of birth and gender, then give them a BCBA, aides and parents.","md","org-owner\u002Fadd-a-learner",{},true,{"title":404,"description":764},{"loc":403},"guides\u002Forg-owner\u002Fadd-a-learner","ly5KC85NNqzUPDfC_GLnzwYjMgF4pC-8bTCj5OoOq74",1791746473800]